Posted in:

Empowering Accessibility in Higher Education: The Role of GrackleDocs

Posted by: Jeff Mills on June 20, 2023

In an increasingly digital age, accessibility in higher education is paramount. As educators, we strive to provide equal opportunities to every student, making learning inclusive, diverse, and adaptable. The reality, however, is that crafting accessible digital content can be challenging. This is where GrackleDocs comes in, a powerful tool designed to ease the creation of accessible content. In this blog post, we will delve into how GrackleDocs can play a pivotal role in promoting accessibility in higher education.

Understanding Accessibility in Higher Education

Accessibility in higher education extends beyond physical barriers. It also encompasses the digital realm, ensuring that everyone, including students with disabilities, can access, comprehend, and engage with digital content. It’s about creating an inclusive learning environment where every student can thrive, regardless of any physical, sensory, cognitive, or neurological differences.

A critical part of this is ensuring that all educational materials, including documents, presentations, and PDFs, are accessible. The information should be structured and presented in such a way that assistive technologies like screen readers can interpret and present the information effectively to their users.

GrackleDocs: A Powerful Ally for Accessibility

GrackleDocs is a Google Workspace add-on that assists users in creating accessible content in Google Docs, Sheets, and Slides. Here’s how it can contribute to the educational sphere:

1. Enhanced Document Structure

An essential part of document accessibility is the logical structuring of information. Screen readers navigate through documents based on their structure, relying on headings, subheadings, and other structural elements. GrackleDocs allows you to define and validate these structures, ensuring a logical information flow that assists in comprehension and navigation for users of assistive technologies.

2. Alternative Text

Visual elements, such as images and charts, provide valuable information in educational documents. However, these elements pose a challenge to visually impaired students who use screen readers. GrackleDocs flags when alternative text for these elements is missing, ensuring the information they contain is accessible to all.

3. Color Contrast and Visibility

Colour is a powerful tool for conveying information, but only if everyone can perceive it. Individuals with colour blindness or visual impairments may struggle with documents that don’t have sufficient colour contrast. GrackleDocs identifies potential contrast issues and guides users in making necessary adjustments, ensuring readability for all.

4. Exporting Accessible PDFs

PDFs are ubiquitous in higher education, but creating accessible PDFs can be complex. With GrackleDocs, you can export accessible PDFs directly from Google Slides. It preserves the accessibility features of your document, including alternative text, reading order, and appropriate use of headings and subheadings.


Accessibility in higher education is a responsibility we all share, and with GrackleDocs, it doesn’t have to be a daunting task. Whether you’re an educator creating lesson materials, a student working on a group project, or an administrator preparing a university-wide communication, GrackleDocs can help ensure your documents are accessible, contributing to an inclusive learning environment where every student has the opportunity to succeed.

Back to Top

You may also be interested in:

  • InDesign Accessibility Tips

    Posted in Digital Accessibility, Document Accessibility on February 16, 2023

    Ensure all headings are tagged correctly on export by using Paragraph Styles and the Export Tagging settings. It is important to have all headings in your document tagged with their…

    Read PostAn illustration of a document window with the Adobe InDesign icon in the bottom-right corner.
  • Shifting Attitudes & Commitment to Delivering Accessible Documents

    Posted in Document Accessibility on October 4, 2023

    In an era marked by rapid technological advancements and an ever-increasing focus on inclusivity, the way we approach document accessibility is undergoing a significant transformation. Today, more than ever before,…

    Read PostGrackleDocs
  • Understanding Your GrackleScan Grade

    Posted in Digital Accessibility, Document Accessibility on February 7, 2023

    As you receive your monthly GrackleScan reports, we wanted to help provide insights into your grades. What does your grade mean? Grade Meaning Explanation A+ Pass All accessibility and compliance…

    Read PostGrackle Scan