Helps make every Word doc and PowerPoint accessible, without leaving Microsoft 365.

Video Transcript: Grackle Office Demo

Grackle Office finds accessibility problems in Word documents and PowerPoint decks and helps fix them with as few clicks as possible. In this short walkthrough, I’ll open a sample document and show you three of the most common issues—color contrast, image alt text, and fake lists—and how Grackle handles each one.

[The Grackle Office task pane appears on the right side of the Microsoft Word interface.]

Everything we need is here. I click “Check Document,” and Grackle scans the entire file. In a moment we get a summary at the top, then the detailed results below, grouped by issue type. Right away it finds five fails we need to focus on. Clicking the “Fail” button helps me see them.

[The user selects an error labeled ‘Image has no alt text.’]

It shows that an image in this document has no alt text set, which means screen readers will announce something like “image” unless it is marked as decorative. Clicking the fail card makes the page jump directly to the image. I have already prepared the alt text I want for this image so that I can cut and paste it easily into the Alt Text pane. I click “Fix,” the Alt Text dialog opens, I enter the text, and click “Save.”

Now for fake lists. These are paragraphs where someone typed dashes or numbers by hand instead of using built-in list styles. They look like lists, but assistive technology has no way to know they are. With one click, the typed dashes become a real bulleted list. It’s the same process for numbered lists. Grackle sees that this looks like a numbered list and automatically turns it into the correct list type so that assistive technology can read it properly.

The last category is Color Contrast. Grackle has flagged two paragraphs where the text color is too light for the background. Each entry tells me the hex values of the colors used.

[A dialog box displays the current color contrast ratio alongside a suggested compliant color.]

The dialog shows the current color side-by-side with a suggested replacement that meets WCAG standards and the new ratio. You will notice that Grackle has done its best to stay within your color range while remaining compliant. Clicking “Fix,” then “Apply Suggested Color,” automatically updates the selection on the page to the new color.

A quick re-scan confirms the document is now clean for color contrast, alt text, and lists. The whole walkthrough took under two minutes, and the document is in much better shape for everyone who reads it.

Ready to get started? Let us guide you to digital compliance. Find us at grackledocs.com or email us at info@grackledocs.com today!