Export Tagged PDF


Grackle Docs offers a simple way to create a tagged PDF that meets the PDF/UA standard. It also has tools for re-arranging the the logical structure of the document.

The Export Process Has Three Steps:

  1. Confirm Document
  2. Create Proof and/or Set Email Notification
  3. View or Download Tagged PDF

This feature is only available on Paid Plans and PDF bundles.

Please note that if you have a PDF bundle, creating a Proof does not count as a PDF. You can create as many proofs as necessary. But be nice, please.

About Our Free Document Accessibility Checker

We check against widely-accepted standards, guidelines and recommendations regarding what makes a document accessible – both for general documents and the PDF file format. These include WCAG 2.0, Google’s own accessibility guidelines and the PDF/UA standard.

If you have feedback on how and what we scan for, we’d love to hear from you.

 

Confirm Document

Clicking the Export Tagged PDF button prompts Grackle Docs to verify that the document passes PDF accessibility checks. If it fails, it will ask for confirmation. You can proceed with exporting the tagged PDF despite not meeting every requirement, but your output may not be accessible.


  • A document superimposed on a simple, illustrated computer screen. The document used to create a tagged PDF is on the left, Grackle's checker is on the right. Two red arrows have been added that point to the
  • A document superimposed on a simple, illustrated computer screen. The document being saved as a tagged PDF is on the left, Grackle's checker is on the right. A box in the centre reads

Slide 2: The text reads “Some items did not pass the accessibility check. Do you still wish to generate your PDF?”

 

Create Proof or Set Email Notification

At this point, the PDF is ready to be generated. You can test your PDF in Adobe Acrobat by selecting the Proof option. This will generate a large ‘Proof’ stamp on each page.

For very large documents, you can select the ‘Notify by email’ box. This skips the direct download option and instead sends both a link to the file in (your) Google Drive and the completed PDF to the mailbox of the account you use for Grackle Docs.

Once you start the tagged PDF export process the file will be saved in your root Google Drive folder.


Create Proof screen
 

Create Tagged PDF: View or Download

If you chose not to be notified by email, you are given two options.

View the tagged PDF
Download it

Viewing the PDF opens it from where it has been saved in your Google Drive.

(You can specify where your PDFs are saved with the Output Location option, which can be found in the hamburger menu. )


Tagged PDF screen