Grackle Docs Features

The options and commands described here are all available from the ‘hamburger’ menu in the bottom right of the Grackle Docs interface.

If you’re an Accessibility Basic (free) user, some of these options will not be available.

About Our Free Document Accessibility Checker

We check against widely-accepted standards, guidelines and recommendations regarding what makes a document accessible – both for general documents and the PDF file format. These include WCAG 2.0, Google’s own accessibility guidelines and the PDF/UA standard.

If you have feedback on how and what we scan for, we’d love to hear from you.

A short walkthrough video highlighting the features of Grackle Docs' Free Accessibility Checker
More of a visual learner? Check out this short walkthrough video.

Document Properties

These are primarily for PDF remediation, so if you’re focused on an accessible Google Doc, you can skip this feature.

When clicked, Document Properties presents four fields: Title, Subject, Author and Keywords. Information in these fields is added to the tagged PDF generated by Grackle Docs from this document. For best practices regarding these areas, follow this link.

Default Language
Assisstive technology can provide a better user experience when the language of the document is identified. Screen readers can load pronunciation rules. Visual browsers can display characters and scripts correctly. Media players can show captions correctly. This simple setting can have a big impact.

PDF Open View
This option lets you specify what is shown when someone opens your PDF. You can choose to Show Pages, Thumbnails or Bookmarks.


  • A Grackle Docs UI screenshot with the Document Properties option highlighted is on the right. A fake product brochure with an image of a smartphone is on the left..
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Clone Document

The Clone Command creates an exact copy of the document in the same Google Docs location as the original. The copy includes all accessibility tags and options are presented for preserving comments and auto-sharing with collaborators or others who have permission to view or edit the document.

Cloning is a great way to preserve accessibility when you’re working through drafts of large documents.

No, we can’t clone you and send your copy to work while you hunt Pokemon.


Image of Grackle Docs Clone Document Dialog Box

Click for larger image

 

Output Location

This feature lets you choose which Google Docs folder you’d like your exported tagged PDF to be stored in.

If you don’t use this option your PDF will be saved in the same folder as the Google Doc it was created from.

The process of exporting a PDF also includes the option to download it directly.


Screen Shot of Grackle Docs Dialog box setting the output location for generating PDF
 

Copy with Tags & Paste with Tags

Like a turbo-charged copy-and-paste, this tells Grackle to copy all the content and tags in the area you highlight.

To use it, select the contents of the Google Doc you’d like to copy. Then click Copy with Tags. Place your cursor where you want your immaculately inclusive content to be placed and then use the Paste with Tags command to plunk it down.

You can also use this feature to move content and its tags from one document to another.

“May the tags be with you”.


  • A Grackle Docs UI screenshot with the Copy and Paste Tag options highlighted. To the left is an image of the Golden Gate Bridge against a reddish sky, below-left an image of a pelican against the ocean and below-right a lifeguard's lookout.
  • A Grackle Docs UI screenshot with the Copy and Paste Tag option box superimposed in the centre.. To the left is an image of the Golden Gate Bridge against a reddish sky,
 

Clear Tags

This deletes every Grackle Docs tag in the document. Pre-existing tags, or tags added via Google Docs (image text, for example) are not affected.

Be careful. Like permanent marker in the hands of a toddler, there’s no undoing this.


Screen shot of Grackle Docs Add-On menu option to clear all tags
 

Reset Reading Order

One of GrackleDocs’ most powerful features is the ability to re-arrange (via drag and drop) the logical structure of a document to improve usability for screen readers. This is a handy tool for accessible PDF remediation.

This command resets a document to the structure it had when it was first opened in Grackle Docs. A document can be changed, closed and re-opened and the original structure will be what it reverts to when it is reset.


  • A Grackle Docs UI Screenshot with the Reset Reading Order option highlighted.
  • A Grackle Docs UI Screenshot set in a illustrated computer screen. The Document Structure feature shows a list of structures on the right, a faux example document sits on the left.
 

Toggle Tips

Hovering your mouse pointer over the commands and features in Grackle Doc will pop up a “tooltip” – short text describing that feature. Setting this to off removes these tooltips.

 

Preview Text

To make your remediation process faster and simpler, Grackle Docs shows you the first few words of a tag or the opening words in a section of text that is too small to meet accessible standards. That is preview text. Turn this option off and you won’t see it.

 

Always Auto-Launch

By default, Grackle Docs launches and scans every time you open a Google Doc. If creating an accessible documents isn’t something you need frequently, you can turn this option off. If you do, you’ll need to open Grackle Docs from your add-ons menu. It will still run its accessibility scan at startup.

 

Customize Checklist

Grackle Docs organizes accessibility issues into broad categories, then further into sub-categories. This option lets you select which branches you want Grackle Docs to check.

  • GrackleDocs user interface showing the Customize Checklist feature with the Document box deselected, and the first of three image option boxes deselected below it. The deselected box reads
  • Grackle Docs user interface showing the Customize Checklist feature with the Document box deselected, and the first of three image option boxes deselected below it. The deselected box reads

Pro-Tip:

You can also create proofs of your tagged PDFs that don’t count against your limit or bundle.

The proof option is visible once you start the export process.

Use Watermark (On/Off)

For free accounts, each exported tagged PDF will have a small Grackle Docs banner added to its footer. An example is on the right. Click the image to enlarge it.

Paid and PDF Bundles accounts have this requirement lifted, but can still choose to include the watermark.

Watermark feature of Grackle Docs

Click the image above to see the Grackle Docs banner a little more clearly